Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Accessibility Guide

A guide to accessible content!

PowerPoint Accessibility Checklist

PowerPoint Layout and Formatting

  • Can all slide text and information be viewed in the Outline view?
  • Are all slides devoid of flickering or flashing text or animated text?
  • If color is used as an emphasis in the text, is there an alternate method present (underline, bold, etc.)?
  • Are all URL’s properly hyperlinked and display full URL, like University of Houston - Downtown (www.uhd.edu/library) so that they can be accessed from the document?
  • Do all of the slides avoid using non-template text boxes or graphics with text within them?

Presentation Images

  • Do all images presented have an alternative text description?
  • Do decorative images that do not convey information have an alternative text description?
  • Do complex images like charts, graphs, etc. have descriptive text after it to relay information?
  • Is document free of background images or watermarks?
  • If present, are multiple associated images on the same page (boxes in an organizational chart are grouped as one object)?

Presentation Charts

  • Are all charts were created in PowerPoint?
  • Do all slides with charts have title, legend, and axis (x & y) labels?
  • Do all charts have alternative text descriptions?
  • Do all charts that contain complex charts have descriptive text following them or a slide (hidden or not) after it explaining the chart?

Presentation Tables

  • Have all tables presented been created in PowerPoint?
  • Do all tables must have logical reading order from left to right, top to bottom?
  • Do all data tables have a header row?
  • Is the table free from merged cells?
  • Are all tables described and labeled (small data tables in a presentation might not need an explanation)?
  • In table properties, is “allow row to break across pages” unchecked?
  • Do slides that contain tables have descriptive text following them or a slide (hidden or not) after it explaining the chart?
  • Are all data tables in the document named and numbered (if applicable) and contain a description?

Additional Considerations

  • Have you run Document Inspector on all Microsoft products for potential issues and resolve any concerns?
  • To access Document Inspector, go to File, click on Info, and then Check for issues. Click Inspect Document.
  • Have you run Microsoft Accessibility Checker and fixed all errors or warnings?
  • To access Document Inspector, go to File, click on Info, and then Check for issues. Click Check Accessibility.
  • If document image/material cannot be made accessible (i.e. organizational chart or infographic), is there a separate version of the document in a written format provided?
  • Have you used one of the fonts recommended (Times New Roman, Verdana, Arial, Tahoma, Helvetica or Calibri)?